FACT - Feature List

 

New Features - Version 33.x

New Look FACT Cockpit - More Information, Better Control

Gain instant access to the Entry and Report modules you need to visit frequently. Add them to Favourites in your Cockpit. Trigger Alerts - define the conditions under which you need to be reminded about your Cash or Bank Balance, Overdue Sale Invoices and General Ledger Balance Tolerance. Prevent Cost Overruns, experience hassle-free debt management.

Spot your Top 10 Customers (or Vendors) & Top 10 Products. Analyse profitability with the help of Quarterly Revenue Trends and Revenue Breakdown graphs. Monitor Sales Vs Realisation and Purchases Vs Payments. Track the Stock Status and Reorder Status of your Inventory.

The all-new FACT Cockpit provides instantaneous access to most critical business data, helping you gain a cutting edge in planning, decision-making and optimising profits.

GST Implementation - as per IRAS Guidelines ***

In conformity with the guidelines issued by IRAS (Inland Revenue Authority of Singapore), all recommended Tax Codes for Goods and Services Tax (GST) have been incorporated. With effect from January 1, 2009, GST calculation on Vouchers, Debit Notes, Credit Notes, Journals, Sales & Purchases will be done using the IRAS recommended Tax Codes for Goods and Services Tax. The new format of the GST Return (Form 5) has also been incorporated. Seamless migration of data from older versions.

*** Applicable to Singapore Only

Function Key Macro - Automate FACT Operations - A Real Time Saver

Configure the function keys to speed up your FACT Operations. With a single function key or a combination made up of multiple function keys substitute the frequently used or repetitive keystrokes and let FACT perform keyboard input, no matter in which module you are. Comes quite handy for bulk master product data entry, daily data backup etc. You can also switch to Calculator instantly from the Function Key Macro window.

E-Mail Statements of Account to Vendors and Customers - Save on paper costs instantly

E-Mail Statements of Account in PDF format to your customers and vendors. Sending Statements of Account to your vendors and customers is now a matter of few mouse clicks! Stop printing and posting the statements of account. Save on time as well as stationery costs!

User Level Security - Adding Purchase / Sale Documents with Mandatory Link

Set up specific rights to make it compulsory for a User to enter a Sale Invoice only against an existing Sale Delivery Order. Similarly, a Sale Delivery Order may be entered against an existing Sale Order only. Allows Identical Checks for the Purchase documents.

Auto Generation *** of Debtor Receipt Vouchers with Swiss Incoming Payments Reconciliation Module - Supported in FACT

Supports reconciliation and generation of Automatic Debtor Receipts for incoming Swiss payments through Post Office or Swiss InterBank. Reconcile unadjusted or partially adjusted Sale Invoices by generating Debtor Receipt vouchers electronically.

*** Applicable to Switzerland only

Transfer Trading Stock to Fixed Asset - Capture Fixed Asset Transfers

Record Fixed Asset transfers from your trading stock. Capture the cost associated with the transfers and calculate Monthly / Annual depreciation and post them to Accounts.

Profit and Loss Account - Groupwise with Filter - An exclusive MS Excel Export Data Tool

Track all expenses / income related to branches, divisions, departments etc (implemented through Filters). With a mouse-click extract all these data into a MS Excel spreadsheet. Instantly available Ready-to-analyse Income / Expenditure Group / Subgroup total.

Rounding Mechanism *** for Sale Invoice Value - Implemented in FACT

The total amount of a Sale Invoice, which ends in 1, 2, 6 and 7 sen, will be rounded down while the total invoice which ends in 3, 4, 8 and 9 sen will be rounded up to the nearest multiple of 5 sen. Applicable for Malaysia only.

*** Rounding Mechanism conforming to the Malaysian Government regulations

Electronic Payment Transfers using *** DTA / OPAE Format through Swiss Interbank & Swiss PostFinance specifications - Supported in FACT

Generation of DTA and OPAE soft data files facilitating electronic transmission of payment instructions conforming to Swiss Interbank and Swiss PostFinance specifications. Fully incorporated. Make Payments to suppliers or payees of ordering party or company.

*** Applicable to Switzerland only

Citibank Paylink GIRO *** Supported in FACT

IBG Module now supports Citibank Paylink GIRO. Generate soft data files and send to Citibank. Intimate your payees through e-mail.

*** Applicable to Singapore Only

Facility to Enter Fixed Asset Installation Date for Deferred Depreciation Calculation

Capture the Installation Date of the Fixed Asset during Asset entry. Automatically compute Depreciation for Fixed Assets based on the Installation Date. Especially useful in situations when there is a time lag between the acquisition and the actual use of a fixed asset.

Provision to Earmark Fixed Asset as Non-Depreciable Type. Especially useful for bringing Capital Assets (viz. Land) where depreciation is not chargeable under Fixed Asset listing.

Facility to deduct TDS against Vendor Advance Payment - Introduced

Enhanced TDS module makes it possible for TDS deduction against the Vendor Advance Payments. Applicable for India only.

Import Wizard - Makes It Easy to Import Opening Customer and Vendor documents

Saves you the time and trouble of manually entering Customer, Vendor opening Invoices, Debit Notes, Credit Notes, Receipts, etc. Built into your FACT, this easy to define and use - Excel Template tool helps you automate the import of these documents from your own file. No additional data-entry. This tool comes handy in situations when data is to be moved from an Excel sheet, or during regular import of data from outside sources or another system.

Locate your document instantly with incremental filtered search across all modules

Now, locating documents in the help window is, indeed, a matter of only a few seconds. Using the "Search" facility available on the F1 (Help Window) you can now progressively search for and filter through any voucher, sale invoice, customer receipt, stock transfer etc. Experience the speed of filtered search on master modules too!

User Level Security - Product Price Override

Grant security rights to certain users who can override the Product price (as entered on the Product Masters) on the sale and purchase documents.

Restrict Access - Sale Order Rate Override

You may regulate user level access to override the Sale Order Rate on the Sale Delivery Orders and Sale Invoices subsequently. Only those users to whom you grant rights shall be able to override the Sale Order rate.

Especially helpful when you want to retain sale order rate for pricing and discounting confidentiality reasons.

Automated Sales Tax Calculation for Cash Sales Category - Saves time during Sale Entry

Define a Tax Category for Cash Sales. Set up Sales Tax/GST/VAT codes and FACT will automatically charge the sale tax rates based upon the tax category definition. Speed up automation of your accounts. Reconcile quickly, without headaches!

Provision to Enter Multiple Billing Address under Vendor Master

Record bills directly, as they arrive from your Vendor. Especially useful when your Vendor is scattered over multiple locations and you are ready to pay bills. You will never miss a bill due date again.

Powerful Zooming

Many more commonly used reports are now full screen, with the facility of zooming in (drill down) to the master and transaction details. Excellent for MIS reporting. A huge time-saver.

Facility to view the current cash/bank balance at the time of making Receipt / Payment vouchers - Customers / Vendors

View the current Cash / Bank position as you enter Receipt / Payment (Customer / Vendor) vouchers. No need to quit the transaction window. You may also restrict access to a user to view the cash/bank balance. Especially useful when you are running a tight overdraft position with the bank or exercise more control over the cash fund position. Excellent for Cash Flow tracking.

Stock Valuation - Facility to generate the report sorted on Sub-Groups

Inventory / MIS Reports / Stock Valuation report has been enhanced with a facility to generate the report sorted on product sub-group(s). A new button captioned "Sub Group" has been introduced for this purpose. This format will come quite handy in getting a stock balance of the Products sorted under the respective sub-groups within the groups. Excellent tool for keeping a tab on your stock for those who maintain their inventory segregated into Raw Materials from the Sub Assemblies and from the Finished Goods.

Tag a Product to as many Product Group(s) / Sub Group(s) as you may require - most versatile product segregation facility introduced

Multiple grouping / sub grouping facility shall allow a single product to be categorised under different group(s) / sub group(s). Allows product to be tagged under multiple product group(s) / sub group(s) only after user confirmation to avoid unintended duplication. Excellent for those who maintain huge inventory and wish to group the products under different classifications.

Chart of Accounts - General Ledger - Convert Ledger description from lower to upper case or vice-versa with a click of a button

Select "Change Case" button to convert the General Ledger code description from upper case to lower case and vice-versa. Conversion to proper case is also feasible. You may also apply this on selective or on all General Ledger codes. A very handy tool to automatically streamline your General Ledger code description.

FACT enters European markets with its trail blazing Realtime Enterprise Business Solution

After having established itself as a peerless realtime accounting solution provider in Asia and Asia-Pacific, FACT establishes a foothold in the European Markets. Full fledged language support for French. Define masters, enter transactions and generate reports in French. Statutory VAT Reports conforming to European regulations. Toggle between English and French instantaneously.

Implementation of Swiss VAT - Fully Integrated

Set up TVA (Swiss VAT) Codes. Complete TVA Accounting capable. Keep track of all VAT Collections and Payments. Supports Normal TVA Rate and Average Rate conforming to Statutory regulations in Switzerland.

Incorporated Quarterly TVA Return Forms. Comprehensive TVA Journal Report in native FACT format.

ISR/BISR Services for Swiss Incoming Payments - Fully Incorporated

Supports automated payment processing from debtors using ISR/BISR Services through Post Office or Bank. Capture, generate and show all the ISR /BISR related information on pre-printed stationery. Integrated with the sale invoice Applicable in Switzerland only.

Purchase / Sale Order Alarm Screen Trigger for Expected Date of Delivery

Monitor Expected Date of Delivery on Sale & Purchase Orders. Track the failed delivery schedules. Triggers an alarm on any deviations from the delivery schedule. Generate Overdue Purchase & Sale Orders.

User-specific access to this feature is possible.

Stock Taking - compare your physical stock with book stock - An audit bonanza

Keep track of all your Inventory - book and physical. Difference calculated in a few seconds. Instantaneous snapshot of physical stock and print the stock reconciliation at the touch of a button. Excellent for MIS and audit queries.

User Definable segment description - provide more meaningful orientation to your document class picture settings

Identify your picture segments easily from the Document Class Help Window. Especially useful when you have made a comprehensive use of the document class feature to classify your data.

Auto complete facility on "drawn on bank" box at the time of Vendor payment - a real time-saver

Powered by the Intelli Technology, as you type the name of the bank, Auto Complete tries to anticipate what you are typing and offers possible matches. Just select the match and go!

Fixed Asset & Depreciation modules now supports Nepal Miti date

Incorporating Nepal Miti Date, automatically calculate Monthly and Annual Depreciation. Post them to the accounts seamlessly.

Cheque Printing in words as per format - Now prevalent in Philippines

Catering to the requirements in Philippines, in the new version of FACT, now, it is possible to print the Cheques (Amount in words) for Vouchers, Customers & Vendors in the format as prescribed. For example, the cheque printing would print in words "***One Thousand Five Hundred & 50/100***" for 1500.50.

Special Registers - Sales & Purchases - Facility to view GST transactions in your base currency or in S$

For Singapore Users, view the GST transactions in Special Registers - Sales & Purchases in base currency of your account or in Singapore Dollars. Report handy for those GST registered buyers and sellers who have to statutorily maintain their books of accounts in a different currency which is other than Singapore Dollars and yet, wish to see the GST report in Singapore Dollars also. Excellent for MIS Reporting and helps in accurate and timely statutory compliance.

Fixed Asset and Depreciation *** – Fully Integrated

Keep track of all the assets you have, where they are, who has them and all costs associated with an asset. Capture the asset as the purchase invoice is entered, along with the depreciation rate, life of asset, method of depreciation (Straight Line or Diminishing Value), salvage value etc.

Track maintenance costs, repairs and other expenses. Automatically calculate Monthly and Annual Depreciation and post them to the accounts. Multi-User capable. Track gross block and net block. Handles additions and disposals and automatic calculation of profit/loss upon sale of asset.

Powerful reports include Fixed Asset Register, Fixed Asset Schedule and Depreciation Schedule. 

*** Feature Available in FACT ERP.X

Tracking WIP *** - A Major component of your Inventory management and FACT helps you to keep track of the work-in-progress seamlessly including Waste Management

Track Work-in-Progress (WIP) on the factory floor or assembly line. Full wastage accounting incorporated.  

Automatically post the value of raw materials / sub assemblies / intermediate goods to the accounts when generating the Profit & Loss Account and Balance Sheet. WIP reduced automatically when Finished Goods are received.

*** Feature Available in FACT ERP.X

Landed Costing / Imported Goods Costing

Track all expenses related to landed costing / imported goods, such as freight, insurance, import duties, inspection charges, demurrage, local transport etc.

Provision to tag purchase invoices of additional expenses allows automatic allocation to imported goods, by consignment.

Consignment-wise Landed Cost Register shows original purchase and all additional expenses, and the final Landed Cost for each product.

User Level Security – Viewing Documents

Set up security rights to allow a user to see documents entered by only those users to which you grant rights. You may also restrict access to documents of a particular department, division etc (through Document Class).

Especially helpful when you do not want sales personnel accessing each other’s sales invoices for pricing and discounting confidentiality reasons.

Back to Back Purchase & Sales

Save time by converting a Purchase Order to a Sale Order at a mouse click.

User Maintenance – Multi User Access

User Maintenance – Multi User Access. Possible to add, modify and delete users even when other users are logged into FACT.

Concessional Sales Tax Form – Amount Entry incorporated

When entering the Sales Tax Form, you may now enter the Form Amount – helps in accurate and timely statutory compliance, reduces manual work. Applicable in some countries only.

Powerful Zooming

Many more commonly used reports are now full screen, with the facility of zooming in (drill down) down to the transaction details. Excellent for MIS and investigative reporting and a huge time-saver.

Monthwise Sale & Purchase Summary – Quantity & Value

Both reports now show quantity and value. Possible to export report.

New Module - Manufacturing Order under Inventory Issues - Plan & Schedule Inventory Issues with better control over Production Management

FACT Accounting for Windows has empowered the Inventory Issue module with the unveiling of a really powerful entry module - Manufacturing Order. FACT Accounting for Windows comes with a module that accepts all the entries related to the Inventory with reference to the Memo and drawing up an Inventory Issue schedule with a recommended date of issue along-with the Manufacturing Order Date. It increases the effectiveness of the production planning and maintains optimum stock level at all times. This Manufacturing Order entry module provides powerful background support for entering and tracking inventory issues. It helps planners take action to accomplish the manufacturing plan.

Based upon the production cum sale order based inventory issues system, a most intelligent inventory tracking system has been in-built into FACT Windows that controls the issue of raw-materials to production based not only upon the current stock position of the finished goods but also that takes into reckoning its outstanding Sale Order position too. Based upon the Bill of Materials i.e., Issue Memos, the system regulates the material issues so as to ensure that your investment on the inventories is kept at the most profitable level without any wastage or over stocking. This simplistic model (design/rights + purchase of raw materials + process + responsibility/risk) acts as a conduit between Bill of Materials i.e., Memo and the Inventory Issues.

You may set the "Manufacturing Order Alarm Trigger" through Account / Preferences / System Controls / Stock page so that the system will auto-pop up a reminder whenever the user has set a recommended date of issue through the manufacturing orders and actual issues do not adhere to this date. In other words, no inventory issues were made according to the manufacturing plan. This auto pop up reminder will appear every time the user logs into that company with a list of those manufacturing orders that have not yet been issued within the Recommended Date of Issue.

A more comprehensive analysis of the Manufacturing Ossrders and its processing including the status is available with a variety of reports / registers viz. Manufacturing Order Register, Pending Manufacturing Order Status Report, Manufacturing Order Schedule Report, Manufacturing Order Stock Status etc. You may also print the Manufacturing Order classified into Production / Non- Production similar to other source documents with consummate ease and panache.

Sale Order Block - Reserve the stock against future issue - Streamline the process of ordering, win more orders and increase customer loyalty

In a competitive business environment, the execution of the sale order in due time and without any time overrun is important to win repeat orders and ensure customer loyalty. Thus while entering the Sale Order in the system you may earmark the order quantity and ensure that the same is kept as a reserve stock against possible issuance against any other sale order. In other words, this stock for all practical purposes cannot be issued against any other sale order.

Moreover, you may also create a User in FACT Windows who shall be Granted or Assigned the Security Rights to over-ride this block and allow order processing against any other sale order without any restrictions whatsoever.

FACT Cockpit - Launching a wealth of vital accounting information on FACT Dashboard - A Instant snapshot of Vendor Outstanding, Customer Dues, Cash Flow, Profitability with a facility to zoom into the transaction details

In the new version, FACT Windows provides you a native state-of-art information panel called FACT Cockpit, which triggers a wealth of crucial and vital business information as soon as you open any of the Installed Companies. It provides a snapshot of Vendor Outstanding, Customer Dues, Cash Flow, Profitability with a facility to zoom right upto the document level.

Keeping in mind, some of the most sought after accounting information in a day to day working of a business organization, is now available to you on logging into the account in a matter of seconds. This instantaneous access to most critical business data provides you a cutting edge in planning, decision making and optimum profits. Keep a close watch on the Cash Flow, Profitability including debt recovery and make your vendors happy without time overruns. All this and much more in FACT Cockpit.

Multiple Payment Instructions / Banking Details for Bank Books - Manage your banking information better

The latest version of FACT Accounting for Windows comes with the facility through the Chart of Accounts - General Ledger Module to create Payment Instructions / Banking Details against the Bank Books defined through it. Thus you may enter Bank Name, Bank Address, Account Name, Account No, and SWIFT/ IFSC Code etc. With a view to provide a wider flexibility, this facility enables the user to have more than one Payment instructions / Banking Details for a particular bank book through Masters / Chart of Accounts / General Ledger Codes. The user can enter as many payment instructions / banking details as he may require, but one of them has to be necessarily set as default. This facility is indeed helpful in the real life scenario where it is quite common for a user to have more than one bank account with the same banking organization.

Dormant Customer / Vendor - One-stroke blocking of redundant Customer or Vendor Codes

The facility of a one-stroke blocking of the redundant Customer / Vendor Codes has been introduced. You will find a new button, captioned Mass Dormant, on the Masters / Vendors / Customers / Customers (or Vendors) window. On clicking the button, FACT Accounting for Windows searches the internal System database, and displays all the Customer / Vendor Codes within the Select Customer (Or Vendor) Codes to make Dormant window. To block the Customer / Vendor Codes of your choice, tag them. If FACT Accounting for Windows detects that, corresponding transactions exists for any of the tagged Customer / Vendor Codes, then it displays the message: "Transactions exists for Customer / Vendor Codes. Do you want to make the Customer / Vendor Code(s) Dormant?" Click the Yes button on the above message window to block the Codes. Thus, at one shot, you are able to make the Customer / Vendor Codes Dormant.

Cash Purchases & Sales - Provision to enter party information and also print these details on Invoices

The FACT Accounting for Windows in the new version has rendered the recording of Cash Sales / Purchases more comprehensive in its scope. Henceforth, you shall be allowed to key in the Party Details against the Cash Sales / Purchases Invoices and also print these details through the Document Designer. The Sales / Purchase Invoice transactions marked as "Cash" shall prompt for the Party Details VIZ, Name, Address, City, State, Country, Postal Code, Phone, Mobile, Fax, Email etc during the data entry. Moreover, the document designer has been empowered to print these details for Cash Sale & Purchase Invoices with the availability of the necessary fields for this purpose.

Proforma Invoice / Quotation / Stock Items - On Popular demand facility to enter same product multiple times on the same document

The Proforma Invoice / Quotation / Stock Items module besides allowing entry of the sales-related data would henceforth accept identical product on the same document without any restrictions whatsoever. On popular demand this facility has been provided for more flexibility during data entry.

FACT Xplorer - more productive, safe and fun - Quickly find your masters, documents, and view reports including printing facility with real-time updates

FACT Windows Xplorer - a state-of-the-art native tool akin to the modern versions of the Windows operating system that provides a graphical user interface for quick retrieval and instant analysis of the FACT data. It is the component of the FACT Windows that unveils the FACT module-wise in a browsing mode and enables the user to scan the entire FACT accounting data that includes Master data, Source documents, Layout(s), reports etc. It houses the FACT's powerful search functionality. Scope to add/modify/delete masters, transactions including forward and back navigational buttons are other attractive add-on features of the FACT Windows Xplorer. Print button has been provided for instant printing of the currently highlighted document. Print List button for printing the entire range of the documents listed within the currently displayed Xplorer window. Last but not the least, a Refresh button just like your browser's refresh button. This will bring the FACT real-time information updates made through other nodes under a multi-user FACT environment.

Launching Dashboard on FACT Desktop - Focus on the modules at hand under your command - safe, elegant and innovative

In the new version, FACT Windows launches the Dashboard that scrolls down your FACT Windows desktop, giving you faster access to world of FACT Accounting data. Click the Plus sign on the dashboard panel that unveils the FACT Entry and Reports module-wise. You may select the modules to appear on the dashboard with consummate ease with the help of ripple effect buttons. Thereafter, the dashboard includes a suite of modules, to get started and you can add more anytime. With a click of a mouse, dashboard disappears just as easily, so you can get back to what you were doing. The dashboard is user sensitive and conforms to the highest level of FACT security.

New feature - Trial Kitty cum Issues under Inventory Issues module - Manage your Inventory better with optimum investment and sound production management

FACT Accounting for Windows has empowered the Inventory Issue module with the unveiling of a really powerful feature - Trial Kitty Cum Issues. This is a production cum sale order based inventory issues system. A most intelligent inventory tracking system has been in-built into FACT Windows that controls the issue of raw-materials to production based not only upon the current stock position of the finished goods but also that takes into reckoning its outstanding Sale Order position too. In other words, the stock position of the finished goods including its outstanding sale order quantity determines the issue quantity that may be allowed against the Issue Memo by the system. Based upon the Bill of Materials i.e., Issue Memos, the system regulates the inventory issues so as to ensure that your investment on the inventories is kept at the most profitable level without any wastage or over stocking. Again, the system also recommends the Purchase Indent Quantity for the raw-materials based upon its current stock position including the immediate production needs. A wizard that interlinks the entire inventory system with necessary checks and balances on the stock that would disallow any issues to be made without sufficient stock position, under any circumstances.

Enjoy the Power of Item Level Document Class in Journal Customer/Vendor Debit/Credit Notes and Housekeep / Import Data imports such debit/credit notes with document class details too

Keeping in mind the user requirements and more popular demands from the FACT community, FACT Windows now introduces the power and flexibility of the document class at the Item Level of the Debit and Credit Notes. Now this provides huge scope for recording branch accounting and you may enter numerous branch transactions through a single debit/credit note document.  The Housekeep / Import modules have also been empowered to import debit/credit notes containing document class codes at the Item Level from the source data, seamlessly. 

A New Report - Ledger / General Ledger / Auto Journal Posting Details - A ready reckoner for all your Ar/Ap transactions to its minute details - A real boon during Audit

The FACT Windows creates one auto-journal whenever a document is created for a Customer or Vendor. These auto-journals are prefixed with some pre-designated letters viz. DB, DD, CB etc. During Audit, the break-up or composition of the auto-journals comes under close scrutiny as these relate to the entire gamut of Sale / Purchase transactions. As such the importance of this report providing a break-up of the auto-journals with posting details need not be over-emphasized.

Introduction of Item Level Document Class in Entry / Proforma Invoice / Quotation - Stock Items & Entry / Proforma Invoice / Quotation - Service Items - Keep pace with Sale transactions

FACT Accounting for Windows has empowered the Entry / Proforma Invoice / Quotation - Stock Items & Service Items modules with the introduction of the Item Level Document Class Codes. With the availability of the Item Level Document Class Codes at all Sale modules, the provision of the same facility in the Proforma Invoice / Quotation Module for Stock and Service Items is quite complementary and synchronize quotations with sale transactions. The scope for its implementation based upon the powerful and most imaginative document class facility is quite huge and possibilities are manifold.   

Account / Special / Document Designer - Purchase D/O(GRN) - Introduction of "Order Acceptance Date"  field at the Item level segment

FACT Windows in the current release has made available "Order Acceptance Date" field at the Item Level segment also of the Document Designer for the printing of Purchase Delivery Order(D/O). This feature is very handy whenever there are Purchase Delivery Order (D/O) linked to multiple Purchase Orders and you need to print the Order Acceptance Date for all the linked orders.

Ledger / Profit & Loss Account / Date To Date (Complete) – Introduction of multiple filters

The FACT Accounting for Windows in the current release has introduced the Multiple Filter facility for the Ledger / Profit & Loss Account / Date To Date (Complete) report. This will allow the Profit & Loss report to be generated for multiple filters in one go. This has been made available in both text and graphics report modes.

Ledger - Cash/Bank Reports - Books/Reconciliation - Previous button introduced for smart viewing of Cash/Bank Books

While browsing the text mode report for all the Cash and Bank Books viewed consecutively on screen, a button to switch back to the previous Cash/Bank Code has been introduced for the Ledger / Cash / Bank Reports - Books / Reconciliation. A real time saving feature!

Introduction of Print button on Entry / Memorandum Entries - Vouchers / Journals / Customer Receipts / Vendor Payments / Purchase Order / Purchase D/O (Challan) / Purchase Order with Indent(s) / Purchase Invoices with offline printing facility through Document Printing modules

The Print button has been introduced for the Entry / Memorandum Entries - Voucher / One Db/Cr, Many Db/Cr, Journals, Customer Receipts, Vendor Payments, Purchase Order, Purchase Delivery Order (D/O) & Purchase Invoices modules to facilitate printing of the currently displayed Memo document from the Entry screen itself. Moreover, Offline printing of these memo documents can also be done through Ledger & Ar/Ap / Document Printing modules. You may custom design these memo documents through Document Designer too and also print them like any other normal source document.

Facility to Print Product Total Quantity for Finished Goods Received through Account / Special  / Document Designer

FACT Windows has facilitated the printing of the Product Total Quantity on Finished Goods Received source document with the introduction of a field for this purpose through Account / Special / Document Designer.

Masters / Vendors/Customers-Customer & Vendor to accept Service Tax No of 25 characters 

The Masters / Vendors/Customers / Customer & Vendor module has been enhanced to accept increased length of the Service Tax No field of 25 characters.

Ledger / TDS/e-TDS Forms / Form 16A* - Now displayed according to the Revised Format as per the new statutory requirements

FACT Windows has enhanced Form 16A Report according to the new statutory requirements. As per the new Rule, Form 16A should include Acknowledgment Nos. of all Quarterly Statements of TDS as provided by TIN Facilitation Centre or NSDL web-site. In addition to this, the TDS Rate will also be displayed in the payment details section. Also, the text 'PAN/GIR NO OF THE DEDUCTOR' and 'PAN/GIR NO OF THE PAYEE' will be displayed as 'PAN NO OF THE DEDUCTOR' and 'PAN NO OF THE PAYEE' respectively. This makes the report more comprehensive and improves the report out-look entirely.

* Applicable for Indian Users Only 

Ar/Ap / Party Ledger / Customer and Vendor Report - to include Day Total optionally

A new checkbox, named "Day Total", has been introduced in Ar/Ap / Party Ledger / Customer and Vendor. Upon selecting this checkbox the Day Total will be displayed, otherwise it will not be displayed. Day-wise total for your Customers and Vendors will help you in keeping the daily track of Customers / Vendors. This option shall be available for detailed format in both text and graphics report modes.

Entry / Vouchers – Receipts / Payments / Customers & Vendors – Introduction of optional Auto Pop Up Window of outstanding documents for faster and easier selection

FACT Accounting for Windows has made the Entry / Vouchers – Receipts / Payments / Customers & Vendors module more powerful with the introduction of a most user-friendly auto pop up window of outstanding documents. You need to Activate this feature through an option “Multi Documents Receipt / Payment” from the Account / Preferences / System Controls / Miscellaneous page. Once this feature has been activated, the Entry / Vouchers – Receipts / Payments / Customers & Vendors entry screen will automatically pop up a window of all outstanding documents.

A sophisticated data storage plan with a simultaneous Data Backup facility of all Accounts in one go -  Plan Backup in your own way 

Securing your data in today's world  is a must. The importance of the data backup need not be over-emphasised. It is absolutely critical that users understand that corruption happens, hard drives will fail, motherboards will short out, and mistakes will erase data. Without a full data backup, getting up and going again could cost you several days of productivity.

FACT Windows has developed a new state-of-the art technology backup storage solution to take care of your most business critical data. A stand alone Backup Utility Module with an intelligent data storage mechanism based upon your own schema with a facility for simultaneous data backup of all Accounts Installed in FACT Windows in one go!   For the sake of maintaining security and confidentiality of data, you may provide the access to this module through User Level Security Rights/Privileges.  

How to activate the Multiple Account(s) Backup Utility?

You may run Multiple Account(s) Backup Utility from the FACT Accounting for Windows directory. Run the MULTBACK command from FACT Accounting for Windows program directory. Alternatively, you may create a shortcut on your windows desktop for faster access to the Multiple Account (s) Backup Utility.

Access to this Backup module shall be controlled through User Level Access with Password. This Data Backup wizard comes with two options - Manual and Schema. You may set up a data backup plan through Schema indicating the list of Account(s) that needs to backed up along-with the data storage location for each of these individual accounts. This most powerful utility allows to backup data of all Account(s) based upon your scheme definition at a click of a button in one go! Once the scheme has been set up, the entire backup process becomes very simple! Just click on the scheme and the system will automatically backup the data of the Accounts defined under the scheme on the pre-defined data location. You may indicate whether FACT should prompt you before overwriting any existing data. Before the actual data backup process begins, you have the choice to make your backup Password Protected. Moreover, you can Specify whether or not you want a Compressed Backup including an option to backup Data with /without Audit Trail. After the Backup process is over, you may view the Log Report on the status of the backup process that was just completed. The manual method follows the simple logic of specifying backup parameters every time you initiate the backup process. The NEW Multi Account(s) Backup Utility window shall also indicate the date of the last data backup taken along-with the user name and data location.

Sale & Purchase Order Document Number to accept 15 characters - Scope for More Exhaustive Numbering Schemes to meet your increasing  business needs

Accounting is the backbone of any organisation. Requirements in accounting change from time to time, and this calls for more features and also includes scaling up of existing features. The empowered Sale Order Number & Purchase Order Number is now, a fifteen-character field as already available on all important Source Documents (like, Vouchers, Invoices, Delivery Orders etc). This feature should come absolutely handy so that you may exploit the power and flexibility of the most powerful Document Numbering Scheme to its fullest and giving shape to your vivid imagination.

Debit Note, Credit Note, Party Journal, Issue Returns, Finished Goods Return No - Document Number to accept 15 characters - Assign numbers with more flexibility 

With the expansion of business the increase in volume of accounts data is quite inevitable. It is quite imperative that your accounting software also keeps pace with your accounting needs. We at FACT Windows with our commitment to user satisfaction at the highest level quite understand this and keep ourselves geared always to meet the increasing customer needs.  Keeping pace with other source documents, the FACT Windows has increased the Document Number field to 15 characters for Debit / Credit Note, Party Journal, Issue Returns & Finished Goods Returned Documents.

Facility to Import Vendor Master into FACT from a Excel spreadsheet file – View & Print the Import Status Log with a mouse-click

FACT Accounting for Windows, now, comes with an automated Vendor Master Import routine. This provides you with the enhanced functionality of seamlessly importing Vendor Master data from a Microsoft Excel spreadsheet format (.XLS) to native FACT Accounting for Windows format. For those of you, who regularly need to import the Vendor Master data - as received from your Vendors or maintain Consolidated Accounts of your Company or Group into FACT Accounting for Windows with minimal manual intervention, this facility will be nothing short of a boon. 

Each field in the FACT Accounting for Windows Vendor Master should correspond to a column in the source Excel spreadsheet. The first row in the spreadsheet may contain the column headers, like the names of the fields etc.

Facility to enter Vendor Invoice Date on Purchase Invoice  with a provision to print this date through Document Designer -  Tracking of vendor documents easier and faster

Henceforth, you may also enter the Party Invoice Date (Vendor Invoice Date) along-with the Party Invoice Number on purchase invoices. The Inv No as entered on the Purchase Invoice is actually your internal Control Number whereas the Party Invoice Number is the Vendor's reference number and is easily identifiable. Thus, with this facility the tracking and reconciliation of Vendor Invoice Number shall become easier and faster.

Provision to enter GST Conversion Rates on Purchase Invoices (for local supplies billed in foreign currencies) as per IRAS guidelines

FACT Accounting for Windows, facilitates GST norms compliance with Inland Revenue Authority of Singapore (IRAS) regulations for goods bought from local suppliers but billed in foreign currencies. The empowered Purchase Invoice module has been made intelligent to meet the statutory requirements for GST so that you may enter the exchange rate for conversion of GST amount into Singapore Dollars on the purchase invoice itself through a rate window that will pop up for this purpose.   

Empowered Copy Codes from Another A/c facility to replicate IBG* Customer / Vendor seamlessly

Enhanced Copy Codes from Another A/c facility allows replication of IBG Customer / Vendor Masters from other Accounts in the system. Certainly huge time savings!

*Feature applies to specific countries only.

Copy Codes from another A/c - User Defined Fields with List type Values shall be copied between Source and Target Accounts

FACT Accounting for Windows has rendered the Copy Codes from another A/c module more comprehensive in its scope. Henceforth, the system shall copy the User Defined Fields (UDFs) with List type Values from the source to target account seamlessly.

Ar/Ap / Special Reports / ST Form Exceptions – Sales – prints the Concession Form Type against individual sale invoices

The Ar/Ap / Special Reports / ST Form Exceptions – Sales has been rendered more informative. Now onwards, the ST Form Exception report shall also indicate the Sale Tax Concession Form Type against each Sale Invoice, where Sales Tax Form was requires, and has not been received yet. This shall be available in text mode and graphics mode.

Entry / Vouchers – Receipts / Payments – One Db/Cr, Many Db/Cr, Customers & Vendors – facility to convert IBG transaction to Non-IBG Or Vice-versa during Modify mode

FACT Accounting for Windows in the current release, has enhanced the functionality of the Entry / Vouchers - Receipts / Payments – One Db / Cr, Many Db/Cr, Customers & Vendors module with a facility to convert transactions from IBG type to Non-IBG type or vice-versa during modification mode.

Ar/Ap / Sales Registers / Monthwise Sales Summary - Monthwise Sale figures at your fingertips

A month-wise snapshot of your Sales helps in sales budgeting and monitoring your revenue. Keeping a close watch over the Sales performance is essential for keeping profits at a higher level. A report sorted on Customers / Agents with monthwise Sale figures will be an ideal recipe for optimum profits and effective sales planning.

Masters / Opening Balances / Customers / Invoices – Active Credit Days check made functional

The Masters / Opening Balances / Customers / Invoices module has been empowered with the Active Credit Days Check. Thus, the dual check of  “Credit Control Limit” and “Activate Credit Days” will henceforth act in conjunction with one another to keep a tight leash on the defaulting customer and allow sound debt management. Now, FACT Accounting for Windows, allows you to put a check on the Opening Sale Invoice modules also related to your Customer by blocking entry, or displaying a warning message when his credit period has been exceeded for any of the outstanding documents. Thus, the Credit Days and Credit Limit check on the customer will act simultaneously and the system will respond appropriately according to whichever condition is encountered earlier.

Line Level Invoice Terms - define invoice terms at the product level - a great leap forward in Invoice Accounting

After keeping a close watch on the various Invoice accounting practices followed through the world, FACT Accounting for Windows has brought about a paradigm shift in the methodology of setting up your Invoice Terms for invoicing purchase and sale transactions. Current accounting standards have always shaped the design and usability of FACT Accounting for Windows. Starting version 26.x, you may define Invoice Terms that shall be applicable at the Product Level i.e. Line Level of your Purchase & Sale documents. For example, you may invoice products attracting different rates of discount or different rates of GST levy, on a single Sale document. 

No more dissatisfied debtors on account of having to deal with too many invoices and expensive debt control. The Invoicing and debt management becomes much easier now.

More Comprehensive TDS Module for Indian Users with e -TDS filing facility along with Form 16 A and generation of e-TDS files as per NSDL Prescribed format *

The state-of-the-art TDS module in FACT Windows has been revamped with more comprehensive scope for defining additional tax levies viz. Surcharge and Educational Cess etc. FACT Accounting for Windows with its advanced architecture has re-designed its state-of-the-art TDS Module for filing of e-Return of TDS according to NSDL Format. FACT Windows provides Pre-defined Section(s) for TDS definitions, Automatic Calculations, facility to prepare TDS Challan, TDS Certificate (Form 16A) & Annexure to e-TDS return (Form 27A) Quarterly Return in Text Format (for upload).

* - Applicable to India only

Automated Sales Tax Calculation on Sale Entry Modules based upon Tax Category Definitions

A tax category may be defined for each tax type/jurisdiction group combinations. FACT Windows allows you to define Sale Type Masters and set up Tax Category along-with VAT/GST Codes. You may break-up your Sales into different categories (Say, United Kingdom, European Union, Outside European Union) and mark the Customers under each Sale Type. Set up different rates of Sale Tax / GST / VAT. Define Tax Categories to indicate a linear relationship between the Products, Sale Types, Customers and Sale Tax Codes. Sale module will intelligently pick up the sale tax rates based upon the Tax Category definition.

This revolutionary state-of-the-art tool developed by FACT Windows will have a universal acceptance and speed up your automation of your Accounts drastically. A huge bonus of saving in time during Sale Entry!!

Synergy of Convenience of User Defined Fields with most powerful Document Class

User Defined Fields (UDF) in FACT Windows is real boon for those who wish to supplement the data entry with fields of their own choice. Document Class is one of the most powerful feature of FACT Windows to maintain your business transactions - Subledgers, branches, multiple depots and much more. Any combination of these two modules shall turn out to be sheer magic!! 

FACT Windows now introduces the facility of defining UDFs against the document class codes for any segments. Let us say you need to track the expenses for the 4 cars in your company. Already you have created a document class code for each of these Car as a subledger and started making payment vouchers for Car Running Expenses using the subledger class. Now, you wish to enter the Date of Purchase, Car Insurance No,etc against these Cars in the Document Class Codes master. The UDF should come absolutely handy. There are many more situations which one can think of combining these two powerful features.

These User Defined Fields for the Document Class Codes has also been made available on the Document Designer. You may print this on custom-designed source documents.

Year Ending to carry forward Financial closing balances with document class codes of all segments - A Real Bonanza for Branch Accounting

All Accounts have to close Books (by the end of) every (Financial) year. It has been observed that lot of our users who maintain Branch Accounting through Document Class in FACT Windows this process involves a lot of labour and painstaking accurate accounting, as currently, only the Subledger segment of the document class is carried forward. However, if you are using FACT Accounting for Windows v 26.xx, then you do not need to worry about all these things yourself. During Year Ending FACT will smoothly carry forward all closing balances including the document class codes irrespective of any segments to which it may belong in a way as smooth as silk.

Block the redundant Document Class Codes through Dormant facility

As transactions grow in number over a period of time, it is quite common that some document class codes may become redundant and useless. However, you may still not wish to delete them as these may not be quite obsolete. Thus while doing data entry, the selection of document class codes from the list may become quite cumbersome and tedious. You wish many a times that if only there was some facility to block those redundant document class codes and the selection becomes quite easier. No need to wait anymore!! You may block any document class code and prevent its usage anywhere in FACT Windows with the click of a Dormant button in Modify mode. Alternatively, one-stroke facility of blocking all redundant class codes in one go through Mass Dormant is also available.

Month wise Purchase Summary Report - Monthwise purchase figures at your finger tips

A month-wise snapshot of your purchases helps in purchase budgeting and keeping a tight control over your inventory costs. Cost control is essential for keeping profits at a higher level. A report sorted on Vendors / Agents with monthwise purchase figures will be an ideal recipe for optimum profits and effective cost control.

Reports for Memorandum Documents - Useful Checklist for your "Memo" Documents

Memo Documents in FACT Windows are very useful in situations where it is not possible to show a particular transaction in your books of accounts as soon as it is recorded. Once committed they are converted into actual documents. This popular system otherwise known as "Maker Checker System" has gained wide currency amongst our users. Till now there were no registers available for keeping track of such memo documents. FACT Windows now provides a report document wise which may serve as a checklist for all such memo documents that are yet to be COMMITTED.

Display of Document Class description at line level in all entry module - Quick reference to your control points at a glance

FACT Windows has rendered the Entry modules more informative and user-friendly. You may view the document class description that has been used at the Item Level displayed inside a yellow color band when the cursor is on the Doc Class field for all entry modules. This should come absolutely handy when you issue stocks from different warehouses on a single sale document and provides very quick reference to the origin of the warehouse at a glance. 

Support for long Printer-Name - More freedom to assign a printer reference name and FACT Windows handles seamlessly

FACT Windows now provides more flexibility in assigning printer reference names while configuring printer settings in FACT. The new version supports 100 characters long Printer-Name. This allows you to create printer names that contain spaces and special characters. If you share a printer with a variety of clients on a network, it is recommended, use 31 or fewer characters for printer names, and do not include spaces or special characters in these names.

Facility to Import Customer Master into FACT from a Excel spreadsheet file – View & Print the Import Status Log with a mouse-click

FACT Accounting for Windows, now, comes with an automated Customer Master Import routine. This provides you with the enhanced functionality of seamlessly importing Customer Master data from a Microsoft Excel spreadsheet format (.XLS) to native FACT Accounting for Windows format. For those of you, who regularly need to import the Customer Master data - as received from your Customers - into FACT Accounting for Windows with minimal manual intervention, this facility will be nothing short of a boon. You may also view and generate a printout of the Customer Import Status log from the Import window itself with a click of your mouse.

Ar/Ap / Sale Registers / Multi Company Sale Invoice Register – Consolidated Sale Register for your Group of Companies

The FACT Accounting for Windows comes with a new report “Multi Company Sale Invoice Register” under the Ar/Ap module, which will allow you to generate Sale Register for the Merged Accounts (i.e., involving multiple Companies / Accounts). This report gives you the consolidated Sales Register of your Company or Group. You may keep accounts of several Companies on a single copy of FACT Accounting for Windows. When you wish to see the Sales performance of all the Branches or Divisions of Company together, this is the Report to generate.

You can generate the Register in either the Detailed or Summary formats. You may also generate Register for selected items, like (a) Only Stockable Products, (b) Only Service Items, or (c) for both Stockable and Service Products. Again, Select "Date" for obtaining a Report to be sorted Date-wise. Select "Number" for a Report to be sorted Number-wise. Select "Customer – Selective" to generate a Report for certain Customers only. Select "Customer – All" for a customer wise report for all Customers. 

Facility to Import Purchase Indent & Purchase Order with Indent through Housekeep / Import Data and Housekeep / Import All Documents modules

FACT Accounting for Windows, Import Module provides you with the enhanced functionality of seamlessly importing "Purchase Indent" and "Purchase Order with Indents" through Housekeep / Import Data / Purchase Indent and Purchase Order options respectively. In other words, the Purchase Order with Indents shall be imported through existing Purchase Order option of Housekeep / Import Data (including Housekeep / Import All Documents module). For those of you, who regularly need to import the Purchase Indent data - as received from your Branches - into FACT Accounting for Windows with minimal manual intervention, this facility will be nothing short of a boon. You may also view and generate a printout of the Purchase Indent Import Status log from the Import window itself with a click of your mouse. This feature is currently available for FACT Windows Standard Formats only.

Entry / Purchases / Service Invoice – facility to Copy Sales Service Invoice details

The Entry / Purchases / Service Invoice module has been provided with a button captioned “Copy S/I”. You can use this button to recall an existing Sales Service Invoice and use its transaction details for adding a new purchase service invoice. All data of the selected Sale Service Invoice will be copied to the Purchase Service Invoice being entered. A real time saver!! 

Housekeep / Audit Trail / Report – to show name of the user who has added a document

The Housekeep / Audit Trail / Report has been enhanced and ensures effective control that provides trail of additions made by different users of the System. A new checkbox captioned “Show Doc Adder’s Name” has been introduced for this purpose. This option shall include the name of the user in the Audit Trail Report who has added the document into FACT. Along-with the modification and deletion trails, already available this information should come quite handy in pinpointing responsibility and taking corrective action.

Entry / Journals / Customer (Or Vendor) – Debit / Credit Note – view the O/S Status on entry screen

The Entry / Journals / Customer (Or Vendor) – Debit / Credit Note option has been empowered with a more informative display of Customer / Vendor outstanding position as of the current date. Henceforth, as soon as you select the Customer (Or Vendor) on the Journal – Customer (Or Vendor) Debit / Credit Note, the current outstanding balance for that Customer / Vendor is displayed similar to Sale & Purchase documents. This information will come absolutely handy as party position is at your fingertips always, without consulting the Party Ledger.

Facility to enter Purchase D/O with Multiple Orders - Hugely popular Sales side feature introduced on the Purchase Module

FACT Accounting for Windows now comes with yet another powerful feature of linking Purchase D/0 (Challan) with multiple Purchase orders. This feature should be very popular amongst the FACT User community, as the same facility was made available on the sales module sometimes back.

FACT Accounting for Windows offers you the flexibility to enter a single Purchase D/O (Challan) that can be linked to multiple purchase Orders. In case, you have placed multiple Purchase orders on a particular Vendor and delivery order against all of them can be executed through a single delivery transaction, then you may enter one Delivery Order (Challan) in pursuance of the multiple purchase Orders. You may be quite thrilled to know that all this is possible through the Entry / Purchases / D/O option itself.

Facility to enter Purchase Invoice with Multiple D/Os - Hugely popular Sales side feature introduced on the Purchase module

FACT Accounting for Windows now comes with yet another powerful feature of linking Purchase Invoice (Bill) with multiple Purchase D/O (Challan)s. This feature should be very popular amongst the FACT User community, as the same facility was made available on the sales module sometimes back.

FACT Accounting for Windows offers you the flexibility to enter a single Purchase D/O (Challan) that can be linked to multiple purchase Orders. In case, you have received multiple Purchase Delivery Orders (Challans) from a particular vendor and subsequently a single purchase invoice raised against all of them, this feature is tailor-made for you. Thus, you may enter one Invoice (Bill) in pursuance of the multiple purchase delivery Orders (D/Os). You may be quite thrilled to know that all this is possible through the Entry / Purchases / Invoice option itself.

Integration of Sale Entry modules - D/O with Multiple Orders & Invoice with Multiple D/Os - No need to SWITCH Anymore

The FACT Accounting for Windows has enhanced the scope of the Entry / Sales / D/O and Entry / Sales / Invoice modules. Henceforth, you may link Sales D/O with Multiple Orders & Invoice with Multiple D/Os from Sale D/O and Sale Invoice modules respectively. The above-mentioned entry modules have been re-designed for this purpose. The stand-alone modules for linking Multiple Orders and Multiple D/Os have been abolished. No need to switch modules anymore during data entry.

New Single Window Import Facility  - Tag All Source Documents in one go and Import

Many of you who have several Branches of your office and the data of the remote Branches that are maintained at the Head Office, need to be updated regularly. Currently, the user has to import each source document module wise individually into FACT. This is quite a tedious, cumbersome and time-consuming affair.

Keeping in mind the user preferences and customer feedback, FACT Windows has introduced a most powerful Single Window Import module. A Real Time Saver!! The new Single Window Import Facility allows you to tag all those document types you wish to import from the source account in one go. There is no need to delete the source Account from the FACT Windows menu, as this check has also been done away with. After import process is over, you may view the complete Import Log report or else, Double-click on the desired document type, within the Import Window to view the selective log report. This feature is currently available for "FACT Windows - Standard Format"

FACT Default User - MANAGER - Re-defined Access Rights Privileges for Administrative Tasks

FACT has brought about a paradigm shift in the role of the Default User Manager (Supervisor) within the FACT Accounting for Windows architecture. The intended functionality is to provide the MANAGER / SUPERVISOR to exercise better control and secure the compliance of the user within the overall security scenario and manage the entire system better.
 
Henceforth, the in-built User ID called MANAGER in FACT Windows shall have Access Rights for Administrative tasks only. As MANAGER, you shall not be allowed to SET Up Masters or undertake Transaction data entry. You can only View Reports or Modify System Configurations and Settings in FACT Windows.

Under the new security scenario, We would recommend that you should create a New User who shall be granted "Default Security Rights Group" through Account / Preferences / User Maintenance to gain access to all modules and their options without any restrictions, whatsoever.

Calculator - An old favourite with FACT Users makes a comeback - Do all Standard calculations and transfer the value to FACT with consummate ease

FACT Windows introduces an all time favorite feature with its users - a native FACT Calculator - simple, easy-to-use interface, which should prove to be absolutely handy in your day-to-day operations. Available to you when you press [SHIFT][F1] anywhere in FACT Windows. The Calculator comes in very handy when you are entering a Voucher or Invoice and you need to do some calculations before you enter the figure. Invoke the Calculator by pressing [SHIFT] [F1] from the field where the amount is to be entered. Do the Calculations. When the value you need is displayed in the Calculator, Press, <Esc> and the figure will automatically be transferred to the field.

IBG (Inter Bank GIRO)*** Module - Introduction of New Features

IBG or Inter-bank GIRO is a worldwide standard for Cashless, Paperless and internet-based electronic payment system. It is a payment system in which the account holder of a bank directs his bank to transfer funds directly from his account to the creditors account named and also notifies the creditor about the transfer. It offers bank customers, be it an individual or a corporation, a secure inter-bank fund transfer system/channel with any IBG participating banks. It enables payments to be made without the need to raise paper documents such as checks, bank drafts, etc.

(i) Undo IBG Entry - Individual payment vouchers that have been processed in FACT Windows using the IBG Module can also be UNDONE, now. A new module captioned Undo IBG has been introduced for this purpose. You may be allowed to select the IBG vouchers individually for reversing the IBG file generation. This feature should come quite handy, as it is quite possible, that after generating the IBG vouchers, some inadvertent mistakes were noticed and these vouchers needs to be recalled.

(ii) IBG Email - Individual payment vouchers that have been processed in FACT Windows using the IBG Module can be emailed to the payee directly from FACT Windows. Currently, the IBG generated Voucher can be emailed once through the IBG Entry module, immediately after the IBG files have been generated. In the new version, FACT Windows has introduced a separate module for "Email IBG Voucher" so that you may email IBG generated Vouchers to the Payee any number of times that you may wish to.

(iii) IBG Log Report - The report shall contain a written account of the IBG vouchers that have been generated for a particular value date. Alternatively, you may also generate a report recording the details of the IBG vouchers that have been UNDONE i.e., reversed, for a particular Value date.

(iv) IBG Bank Detail – Payee - FACT Accounting for Windows provides a very convenient and handy Report that gives you a one shot view of the bank details of IBG Payee. All IBG Payee Bank Details, entered through Masters / IBG Payee, are listed in this Report. The report is available under Ledger / Listing of Masters and provide details of the Payee Name, Contact Person, Bank Code, Bank Name, Address, Fax #, Phone # and E-mail details, etc.

(v) IBG Bank Detail – Customers/Vendors - The Ar / Ap / Listing of Masters / IBG Bank Detail – Customers report provides the Bank Details of an IBG Customer. The report includes Customer Code, Name, and Bank Code along with its name, Branch Code and other related details. Bank Details of IBG Vendor can also be viewed through the newly introduced Report Ar / Ap / Listing of Masters / IBG Bank Detail – Vendors.

*** This module is currently available to Singapore Users who are banking with United Overseas Bank (using their BIBB Service) or the Development Bank of Singapore (using their IDEAL Service). You need to purchase an Activation Code from FACT Software International Pte Ltd, Singapore in order to activate the IBG Module.

Line item insert in Purchase Order - Facility to add a product in between on a Purchase Order - a real time saver during data entry

During data entry, it is quite common that on a Purchase Order containing numerous items, you may require to insert a product (transaction) in between, without disturbing the sequence of other items. This facility comes very handy and a great time saver during data entry.

Account / Preferences / System Controls / Invoice Terms – generate a listing of Purchases / Sales Invoice Terms & GST Codes

The FACT Accounting for Windows, in the current release, has introduced a new listing report – Listing of Invoice Terms - a very handy report to get a complete listing of all the Invoice Terms defined through the Account / Preferences / System Controls / Purchases (& Sales) / Invoice Terms option. A Complete listing of all the GST (or Sales Tax) codes that have been set up through Account / Preferences / System Controls / Miscellaneous option are also available. The Invoice Terms Definition Window has a new button captioned "Print" and clicking this will re-direct the listing to a printer.

Housekeep / Export Data - translates UDFs (User Defined Field) data

The Housekeep / Export Data module has been enhanced in the current release of FACT Windows. Henceforth, the Export data module will translate the Data files to SDF / Delimited Format including the User Defined Field(s) related information defined at Global and Line Level.

Inclusion of BOX 9 in the GST Form5 Report

The Major Exporter Scheme (MES) is designed to alleviate the cash flow of major exporters who have significant imports. Once approved as a MES person, GST will be suspended when you import non-dutiable goods into Singapore. You or your overseas principal can only use this Scheme to import goods or remove goods from a Zero GST warehouse where the goods are owned. When you export the goods, GST will be at 0%.

FACT Windows now provides a more informative GST Form 5 report for GST-registered traders who are under the Major Exporter Scheme. The Report will display the details that are available under BOX 9. Box 9 contains the Total Value of the goods imported under Major Exporter Scheme (MES). You can also view the break-up of the figures displayed in the Taxable Goods Imported under MES. To view the details of the Total Value of MES, GST Codes has to be defined under GST Codes of Account / Preferences / System Controls / Miscellaneous option. The characters, which you enter in the Description field, must be "GST MES" and these characters (GST MES) are not Case-sensitive. Moreover, the GST Term – should be defined as having "zero percentage" and Exempt as "No". This Report is of immense use for GST-registered traders who import goods into Singapore for the main purpose of re-export.

*Feature applies to specific countries only.

Facility to generate Report based on Invoice Date or Due Date in Ar/Ap / Special Reports / Interest / Customers/Vendors

FACT Windows has enhanced Ar/Ap / Special Reports / Interest - Customer and Vendor Reports with the introduction of new fields "Invoice Date" and "Due Date". You can now view the Interest Rates for your Customers and Vendors based on the Invoice Date or Due Date. Select Invoice Date to consider the Invoice Date for Interest calculation and Due Date to consider the Invoice Due Date for Interest calculation.

Account Initials - increased from 3 to 12 characters  - Define data folder with more panache

Keeping in mind, the long file name support provided by Windows, and typical user preferences for defining the data folder in FACT, the FACT Accounting for Windows now supports 12 alphanumeric characters against the "Initials" field during Account Installation. This is a big bonus for existing FACT Windows Users who had a restriction of 3 characters only.

User Group - Login shifted to the System Level - Tighter Security and better control

FACT has brought about a paradigm shift in the way Manager / Supervisor of the System granting specific data access privileges to specific users operating within the FACT Accounting for Windows Multi-User architecture. With the increase in the volume of data and growth in your business operations, the confidentiality and importance of the business data need not be over-emphasized.  Henceforth, the MANAGER may allow / disallow any user selectively by granting or withholding access rights to any Company (Account) installed in FACT Windows. The aftermath of this process is that only those Accounts, which the respective user is entitled to use, are displayed on the Account / Open Window, thereby ensuring increased privacy, robust security and foolproof data management.

Password Configuration - Manager to set the broad contours of the User Password(s)

The intended functionality is to provide the MANAGER / SUPERVISOR to exercise better control and secure the compliance of the user within the overall security scenario and manage the entire system better. Moreover, for the sake of maintaining security and confidentiality of data, the extent to which every user (i.e., every user who may access FACT Windows in your organization) shall be allowed to configure his / her password is also of paramount importance. Last but not the least, the objective is to ensure the data access security system of FACT Windows also conforms to the broad consensus on System Audit specifications as laid out by the IT Auditors from time to time in different countries. 

Keeping this in mind, the FACT Windows has been empowered with a Password Configuration Module, which would allow the user i.e., any person who access FACT Windows, to define the broad contours of the password components as may be required viz Password Minimum length, Password Maximum Length, Password duration, No of unsuccessful Log In attempts allowed etc.

Ratio Analysis - A quantitaive and qualitative tool to analyse your Profit & Loss and Balance Sheet reports  - A ready reckoner of the financial health of your organisation 

Ratios provide very useful tools for the manager to assess the organization by making two basic types of comparisons. First, the analyst can compare a present ratio with past (or expected) ratios for the organization to determine if there has been an improvement or deterioration or no change over time. Second, the ratios of one organization may be compared with similar organizations or with industry averages at the same point in time making sure that "apples are compared with apples and oranges with oranges."  This is a type of "benchmarking" so that one may determine whether the organization is "average" in performance or doing better or worse than others.

FACT Accounting for Windows now provides these vital comparison tools – the most commonly used in business. These are developed by use of the Income Statement and Balance Sheet. Some of these ratios include Current Ratio, Quick / Liquid Ratio, Net Profit Ratio.

New Look Document Numbering Scheme Window - Intelligent Wizard based support and manual facility also available

The Document Numbering Scheme module has been revamped and re-designed with a more appealing and tree-structured. Easy Viewing, convenient editing and better look and feel. Intelligent and Intuitive, Wizard is an automated fast track utility that helps you in setting up a document numbering scheme based on existing schemes for Identical Category and Identical User, document-wise. FACT will guide you in setting up the new scheme step