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Introduction
of the new electronic format of Form 24 - Annual return of
"Salaries" under Section 206 of Income Tax Act, 1961
Filing of e-TDS
for Form 24 has become easy, comfortable, smooth in PERKS. In
accordance with the ITD regulations, the format of e-TDS for
Form 24, has been designed in PERKS in such a way, which has an
unique and easy-to-use interface. Since ITD has notified an
"Electronic Filing of Returns of Tax Deducted at source
Scheme" and has made it mandatory to furnish their TDS
returns in electronic form (e-TDS Return), so now it has become
applicable to all employers furnishing their TDS return in
electronic form. PERKS will now generate the e-TDS of Form 24
very smoothly with specifying the Salary details of employees
for the financial year, TDS deductions, Challan details and
other mandatory fields automatically. The electronic format of
Form 24, which is generated from PERKS, is accepted and valid,
as per NSDL utility.
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The
‘Quick Find’ help facility of tagging employees with ‘Save
Tag’ and ‘Load Tag’ buttons have been introduced with
intelligent user-specific
In
a particular payroll period, the selection of one or more
employees and entering data, generating Payroll, generating
reports, pertaining to those employees, are often vital tasks in
PERKS. In order to provide these facilities with ease of use, a
new functionality has been introduced which in turn, will
provide the users with a very easy way of recalling the last
tagged employees. Thus there is no need to remember the employee
codes that are frequently accessed every time. This enhancement
will help in giving the users a better interface to work along
with the previous search facilities of employees. The
perspective of this enhancement will provide additional
functionalities to the existing tagging facilities in the
different modules, mentioned below, of PERKS and empower them to
use these modules with more ease. The modules are :
Payroll / Heads of Pay
Payroll / Payroll View
Payroll / Payroll Review
Payroll / Generation
Payroll / Attendance Recorder
Payroll / Data Entry / Employee Other Information’s
Payroll / Stop Salary
Payroll / Resume Salary
Listing / Query / Leave Query
Reports / Payslip, Salary Statement and others
The characteristics of the saving and loading tagged
employees becomes more intelligent, based on user's logon in
PERKS. This means a particular user shall have a set of tagged
employees, which is different from other PERKS user, having
different set of tagged employees. So just one click on the
button "Load Tag" will bring all previously tagged
employees by the particular user, who is currently logged on in
PERKS. Similarly, the "Save Tag" and "Load
Tag" buttons remain disabled or enabled based on the
selection of Paystructures. This means the "Load Tag"
and "Save Tag" buttons will be available, whenever any
employee or employees, belongs to a particular Paystructure,
is/are previously tagged. On the other hand, if there is no
employee tagged of a particular Paystructure, then the Load Tag
and Save Tab buttons will remain disabled at the first time of
selection of this Paystructure. In case user does any changes
(i.e. tagging more employees or un-tagging some employees) on
the last tagged employees, the previous tagging is lost and new-tagged
employees are saved.
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Deleting
temporary files from PERKS directory has been made more powerful
During
PERKS operation, the temporary files are created for different
table maintenance and transactions by the PERKS user, who has
logged on in PERKS. These temporary files are created in PERKS
root and PERKS data directories pointed to by the "TMP"
environment variables. These temporary files are deleted
whenever user logs out out of PERKS. This enhancement now
designedly takes care of deletion of all such temporary files in
a more efficient way and frees up the hard disk space, which is
always required for disk clean-up maintenance process.
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The
System Reset (SRESET) utility has been made more robust
Whenever
there is any abnormal shut down taken place while PERKS is
running, the temporary files, which are created by the system,
remain in the PERKS installation folder. This file are not required by the system and unnecessarily uses
up disk space. So
in order to delete these files, the executable SRESET.EXE, which
resides in the PERKS installation folder, is run. This utility
searches all temporary files (e.g. .tbk,.tmp or 1$123 etc.) in
PERKS folder and data directories of the installed companies and
clears those temporarily files and frees up disk space.
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The
"Housekeep / Reindex Files" Utility has been made more
compact
Various
types of database files are maintained in PERKS. These files
maintain and store the data in their proper order for the smooth
operation of PERKS. In order to avoid any error in PERKS, a
regular File Reindex is always recommended. The module has now
been rendered more compact in order to cope with index file
corruption cases, more effectively.
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Introduction
of two date type fields- "Date of Joining (Report Period
Specific)" and "Left date(Report Period
Specific)" in Report Writer (**)
Apart
from the other date fields, these two new date fields have been
introduced in the Report Writer module, i.e., Employee's Join
date and Left date. The above two date fields have been
introduced with a view to get an added functionality and thus
making the Report Writer more informative. If these date fields
are inserted in Report writer module, then it will return (or
print) the employee's Join date and/or employee's left date, if
the Join date or Left date, of a particular employee, falls
within the selected payroll periods during runtime of report
generation. If the Join date or left date of employee does not
fall within the selected payroll period, system shall ignore
these date fields and shall not show in Report for the
particular employee. The facility of suppresses printing of these
two date fields is also available. The significant part of this
enhancement is that user can see the employee's join date or
left date on any report, whenever a new employee joins or any
employee resigns automatically in the relevant payroll period(s).
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The
empowered Statutory Report Form-6A
PERKS
generates statutory report "Form-6A" in different
columns of Employee Account Number, Name, Wage, Amount of
Contributions, Employer's contribution including EPF difference,
Pension Fund, Refund, Rate of Voluntary contribution etc. This
is an in-built report, generated by the system in Statutory
format. The report also takes care of the scenario in which
employees, may have two different Paystructures attached.
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Carrying
Forward of Closing Balance of Leave made more accurate(**)
While
attaching the Leave Structure, PERKS calculates the Opening
Leave Balance by carrying forward the Closing Leave Balance as
of the Previous Leave Structure end date. This carrying forward
of Leave Balance is vital to the calculation of Leaves for the
current period. So considering the criticality of this
calculation, the carrying forward of Leave Balances
functionality have been vastly improved with the release of this
version of PERKS.
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The
Leave Rule based on Service Length made more accurate (**)
In
sub-module "Masters / Leaves", the Leave Rule with
Prorated distribution over the whole period option, depends on
the service length of an employee, has been made more accurate
on the calculation of leave credit days.
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The
Leave Import facility in "Payroll / Leaves / Current
Entry" module made more robust(**)
Importing
Leave entries (e.g. Leave Start date, Leave End date, Leave name
etc.), in the Payroll Periods, is required periodically in
PERKS. This facility is available in the sub-module
"Payroll / Leaves / Current Entry". The monthly Leaves
can be imported in PERKS with or without tagging the option
"Implement date checks in Leave Fast Entry module" in
the Company Control. This Leave Import facility has been made
more accurate, whenever "Implement date checks in Leave
Fast Entry module" option is not tagged.
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Introduction
of Error list in the Output file to DBF format
PERKS
generates an output file in DBF format, whenever user re-directs
the report to an output file. The output file contain all
information as per the specification of report. Now the system
has been made more intelligent while generating the value of
numeric type of Heads of Pay. If the width of any such Head of
Pay is implemented less than its generated value, system shall
mark the field with zero in the respective field and generate an
accurate and comprehensive error list with the details of
Employee IDs, Employee names, Names of the Heads of Pay, the
incorrect widths and the desired widths of the Heads of Pay kept
in report design. This will enable user to trace the error and
rectify in the report design easily and quickly, so that the
output file, generated by the system, is correct.
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The
Output file to DBF or CSV format, in Report Writer module, made
more powerful and accurate (**)
PERKS
has the facility to generate soft copy in DBF or CSV format from
most of the report designs options. If user wants to take out a
report in a DBF format, he can do so, similarly as in other
format of CSV, ASCII also. If the length of any field, which has
been inserted in report design, is less than the required or
actual length of the field, PERKS now automatically detects and
takes care in the session of printing of the field and also
generates error log and gives the details of Employee Id,
Employee Name, Field Name, width, so as the user can change the
width of field or Head of Pay in the report design and create
the correct output file.
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Selection
of employees based on Division / Department / Designations /
Category / Paystructure in "Payroll / Attendance Recorder
/ Current Attendance Review" sub-module made more
exhaustive and powerful (**)
Selection
of employees, based on their Divisions or Department or
Designations or Categories or Paystructures are now possible in
"Payroll / Attendance Recorder / Current Attendance
Review" sub-module and user can select the employees by
tagging to any desired miscellaneous masters. If user wants to
select all employees, who belong to a particular Department,
user can do so by selecting that Department only and system will
show all the employees, who belong to that particular
Department. Same facility is available for any Divisions or
Designations or Categories or Paystructure also.
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The
"Other Deduction" type of Loan interface in Loan
Master module made more user-friendly and comprehensive (**)
An
automatic deduction (Monthly or Quarterly or Half-yearly) in
payroll computation is normally implemented from "Masters /
Loans" module in PERKS by defining as "Loan" or
"Advance" or "Other Deduction". The Loan
type deduction can compute both Principal amount deduction and
Interest amount deduction as per installment defined, while the
"Other Deduction" does not compute Interest amount, it
only computes the principal amount deduction in a flat rate over
the payroll periods. With the release of this version of PERKS,
the selection option of Methods has been made automatic as Flat,
whenever the Loan type is selected as "Other
Deduction".
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The
"Payroll / Payment" module made fool-proof
The
Salary Payment or Arrear Payment under Payroll menu has been
made more effective in selection of different fields. To
generate a Payment, user needs to select the mode of payment,
i.e. Cash/Cheque/Advice/DD, Paystructure, Bank and Payroll Period.
Also user needs to enter the Payment date with employees with
sorted on their Id / Name / Designation / Division / Department
/ Category. Selection of these above fields has been made more
user-friendly.
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Perks
handles Re-hiring and Re-Termination cases more robust
Whenever
an employee resigns from the Company, a termination date is
entered in the Employee Master. PERKS, provides the facility to
enter Termination Date more than once for an employee who has
resigned from the company and subsequently re-hired by the
company. Thus it is possible that a person may be re-hired and
subsequently re-terminated although he or she has been
terminated earlier. This enabling option (which allows the same
person may be re-hired and re-terminated) has been made more
robust and sound.
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The
help facility on the Look-up of Paystructure in sub-module
"Entered Once" or "Entered Always" made more
user-friendly
Help
facility on finding the Paystructure in the sub-module
"Payroll / Heads of pay / Entered Once" (or
"Entered Always" and other sub-modules) has been
designed in such a manner that user can view, sort on the name
of all Paystructures with just a click on the Look-up button.
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